Administration and Payroll Specialist

Sofia, Bulgaria

KPMG IT Service OOD is an IT service provider with a mission to digitalize the core business of the KPMG network member firms and their clients. We employ about 500 people in Sofia and deliver the full spectrum of IT services to our clients, including SAP solutions, Software Engineering, Application & Platform Operations, Cloud and Infrastructure. 

Join our exceptional Payroll, Compliance & Benefits Team, dedicated to seamlessly driving personnel administration and benefits, while maintaining a high level of quality and excellence while doing so.

To fit this role, we require a minimum of 2 years of professional experience in the area of HR administration, good knowledge of the Bulgarian Labour legislation, excellent MS Excel skills and high level of professional integrity and communication. Find out more about responsibilities and requirements below.


  • Work on the overall process of employee administration and their social benefits.
  • Prepare Employment Contracts, Supplemental Agreements, Termination Orders and other documents related to employee administration. Prepare, maintain, and update employee records – paper and electronic.
  • Maintain and update the SAP system with all employee data. Data entry, updates, archive in SAP HR module for external and internal employees.
  • Issue income documents, work certificates, fill out records of service, etc.
  • Monitor compliance with the company leave policy and reflect any changes in the relevant systems. Ensure the company's benefits and leave-of-absence policies comply with the law.
  • Summarize, monitor and reflect due vacation days, according to company policy.
  • Prepare monthly reports related to the activities of the company and its departments, according to criteria set by the management. Prepare reports to support the Payroll process.
  • Fully understand and comply with the implemented processes and policies of the company. Ensure compliance with the Bulgarian Labour Law and Corporate Policies and Practices. Serve as a gatekeeper to the confidentiality of information in your possession.
  • Maintain and administer benefits in the online employee benefits platform. Inform and train employees on current benefits as well as inform and assist them during periods of changes of packages and services. Аnswer related employee questions.
  • Communicate with insurance and discount providers to resolve issues. Monitor the market for new service providers, collect offers and compare conditions.
  • Other related duties may be assigned.

What you bring in and position requirements:

  • 2 years of relevant professional experience and a Bachelor’s degree in HR, Finance, Business Administration or a similar university degree.
  • Excellent written and spoken level of English. German language is considered an advantage, however not mandatory for this position.
  • Excellent prioritization and organizational skills. Excellent communication and problem-solving skills.
  • Excellent social skills and ability to communicate effectively with all levels of corporate hierarchy.
  • Assertive and proactive personality, open to giving and receiving feedback and improvement suggestions.
  • Experienced or with high potential to quickly adapt to a multinational and quickly evolving IT company.

What we offer:

  • The chance to work in a top talent team
  • Attractive remuneration
  • Opportunity for continuous training, learning and certification
  • Experience in an international and multicultural organization
  • Modern office environment
  • Additional health insurance
  • Life insurance
  • 50+ benefits and services to choose from

Administration and Payroll Specialist

Job description

Administration and Payroll Specialist

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